Record or upload
Film the task on a phone or tablet, or upload a video you already have. Talk through what you are doing as you work.
FOR BC EMPLOYERS
WorkSafeBC safe work procedures, written in minutes from a video.
Film the job on your phone. SOP365 turns it into a written, approved safe work procedure with worker acknowledgements and a revision history, ready for a WorkSafeBC inspection or COR audit.
QUICK ANSWER
BC employers with a formal health and safety program must keep appropriate written instructions available to all workers (OHS Regulation, section 3.3). SOP365 helps you create those safe work procedures (SWPs) from a video of the real task, have a supervisor review and approve them, share them by QR code at the workstation, and record which workers were trained and when.
What BC rules say about written procedures
Under Part 3 of the Occupational Health and Safety Regulation, a formal health and safety program must include "appropriate written instructions, available for reference by all workers." A formal program is required when you have:
- 20 or more workers and at least one workplace with a moderate or high hazard rating, or
- 50 or more workers, whatever the hazard rating.
Smaller employers run a less formal program, and a WorkSafeBC officer can require a formal program at any workplace. Specific hazards also bring their own written-procedure expectations, such as lockout for machinery and equipment. Written procedures are also a core part of COR certification audits.
This page is general information, not legal advice. Check the current Regulation and guidance at worksafebc.com for your industry.
Why safe work procedures go out of date
- They live in binders or shared drives that nobody on the floor opens.
- Writing them takes a supervisor hours per task, so they get postponed.
- Equipment and tasks change, but the document does not.
- There is no easy record of who was trained on which version.
HOW IT WORKS
From the shop floor to an approved SWP in four steps.
AI drafts the SOP
SOP365 analyzes speech, actions and key visual moments, then drafts numbered steps with screenshots, tools and warnings.
Review and approve
A supervisor or safety lead edits the draft, adds hazards and PPE, and approves it. Nothing is published without approval.
Publish and train
Share by web link, mobile or a QR code at the machine. Assign the procedure and record worker acknowledgements.
WHAT EVERY SOP365 SAFE WORK PROCEDURE INCLUDES
A consistent structure inspectors and workers can follow.
Task and scope
What the procedure covers, the equipment or area, and who it applies to.
Hazards and controls
The hazards at each step and the controls that protect the worker.
PPE, tools and training
Required personal protective equipment, tools, materials and prerequisite training.
Step-by-step instructions
Numbered steps with a screenshot from the real task for each one.
Approval and version
Who reviewed and approved it, the date, and the full revision history.
Worker acknowledgements
A record of which workers were assigned the procedure and confirmed they reviewed it.
Worker involvement, built in
Good safe work procedures are written with the people who do the work. When a worker films a task and explains it out loud, their knowledge becomes the first draft. The supervisor or joint health and safety committee then reviews it. That is faster than writing from scratch, and it shows auditors that qualified workers helped develop the procedure.
Start with the highest-risk tasks
- Lockout and energy isolation for each machine
- Forklift and powered mobile equipment pre-use checks
- Chemical handling and WHMIS tasks
- Machine changeovers, jams and cleaning
- Working alone or in isolation
- Confined space entry, if it applies to your site
Need a starting point? Download our free safe work procedure templates for lockout, forklift pre-use inspection, machine start-up, chemical handling and new worker orientation.
FAQ
Frequently asked questions
Does WorkSafeBC require written safe work procedures?
BC's Occupational Health and Safety Regulation (section 3.3) says an employer's formal health and safety program must include appropriate written instructions, available for reference by all workers. A formal program is required for employers with 20 or more workers and at least one workplace rated moderate or high hazard, or 50 or more workers regardless of hazard rating, and an officer can require one at any workplace. Many specific parts of the Regulation, such as lockout, also call for written procedures.
What should a safe work procedure include?
A good safe work procedure names the task and where it applies, lists the hazards, required PPE, tools and training, sets out the steps in order with the controls for each hazard, and covers what to do if something goes wrong. It should be dated, approved and reviewed when equipment, tasks or risks change.
Who should write safe work procedures?
The workers who do the task should be involved, together with supervisors and your joint health and safety committee or worker representative. With SOP365, a worker can film the task while explaining it, which makes their involvement part of the record.
Is an AI-generated procedure enough for WorkSafeBC?
AI only produces the first draft. Your supervisor or safety lead must review the hazards and controls, check them against the Regulation and manufacturer instructions, and approve the procedure. SOP365 records that review and approval. Your organization stays responsible for the content.
How do I show an officer or auditor that workers were trained?
Assign the procedure in SOP365 and have workers acknowledge it. The acknowledgements, approvals and revision history give you a record to show what workers were instructed on and when.
Turn your first task into a safe work procedure today.
Film one job on your phone and see the written SWP SOP365 creates. Free to start, no credit card.
